Anything placed on a posting board is considered a poster or flyer and must be posted in accordance with the guidelines established in this procedure. Please go to the Mail Center for posting approval before you place your advertisements in posting areas. All posters must be individually stamped with a red approval stamp first. Make all copies first, and then come for approval.

{expander}Advertising Size

All posters and flyers 11" x 17" or smaller may be hung on all approved boards.

For posters 11" x 17" and larger, the posters must be hung such that there is still room for other advertising on the boards, i.e. hanging off the bottom of the board. Posters larger than 22" x 28" are not approved.

To inquire about hanging banners, please contact the Events Office.


Each reproduced flyer and all posters must be approved and stamped by the Events Office. Posters will be removed from advertising boards the day following the event being advertised or four weeks following the date of approval, whichever comes first. For announcement flyers which carry no event date, the poster can be displayed for four weeks.

Posters on community boards will be eight weeks following the approval date.

The following do not require an approval stamp:

  • Announcements for the ride board in Main Hall basement
  • Handbills
  • Items for sale by the Southern Virginia community for placement in the Main Hall basement board area only
  • Academically related announcements and flyers, such as class announcements, academic information, deadlines, etc., intended for the academic bulletin board
  • Departments who have applied to the Events Office for a permanent stamp or for approval without stamping. To qualify departments must:
    1. Have repeating events on a weekly or monthly basis
    2. Have demonstrated professional level graphics
    3. Represent an official university event
    4. Have adhered to all regulations governing size, placement and appropriateness in the past

Unapproved advertising found in on posting boards will be removed.


Promotional material will be evaluated by:

  • Intent: Is the event a fundraiser, meeting, rehearsal, major event, minor event, etc.? Raffles are not permitted in any form for fundraising activities.
  • Appropriateness: Is the message within the boundaries of good taste? Does the flyer portray events adhering to the standards of the school?
  • Legality: Are the images copyrighted? Does the event require payments or royalties? Does the event meet NCAA rules?

{expander}Outdoor Advertising

Outdoor displays must be in compliance with the following guidelines:

  • Outdoor displays are only allowed in lawn area south of the sidewalk between Main Hall and Durham Hall.
  • Outdoor displays must not easily degrade with exposure to moisture. Particularly, paper and cardboard are prohibited unless laminated. Poster board is allowed.
  • Outdoor displays must be taken down each night within an hour of night fall. This helps prevent theft, vandalism and natural damage.
  • Outdoor displays may not exceed 10 feet in either width or length. In addition, displays must be no taller than five feet.
  • Permits will be given for an item to be displayed no more than four consecutive days.
  • The University is not responsible for any type of damage or theft of displays.

{expander}Where to Post

There are fifteen boards approved for posting:

  • Durham Hall (four boards): Basement; 1st floor entrance; landing half way up the stairs; 2nd floor between 201 and 203
  • Jonzey's
  • Chandler Hall (two boards)
  • Stoddard Center
  • Library
  • Main Hall Basement (across from Health Center)
  • Residence Halls: Robey, Craton, Lofts, Main Hall 3rd and 4th floors

Items for sale and community interest should be posted in the Main Hall basement.

The ride board near the elevators in the basement of Main Hall (no posting stamp necessary).

For maximum effectiveness, posters and flyers may be posted three weeks before the event. During times of campus elections or very large major events, special permission will be granted for additional display time.

{expander}Flyer Distribution

Only one flyer per event will be allowed per campus bulletin board. Flyers cannot be posted over other promotions. Outdated information may be removed to make space for current information.

Posters and flyers may not be attached to cars, campus walls, windows, doors, trees, sidewalks, mirrors, display cases, furniture or any other part of university property. Posters or flyers are not to be strewn around campus and left on furniture, floors, or vehicle windshields. Use of departmental boards is prohibited. Posters and flyers in unauthorized locations will be removed.

Posted materials are to be affixed with tacks only. Staples and tape are not appropriate for general posting.

Due to limited space, the university reserves the right to limit the distribution of any and all promotional materials at any time.

{expander}Advertising Tips

Use these guidelines to make your postings more effective:

  • With a three-second glance, view your poster from five feet away. Does the most important element (title, graphic, etc.) stand out?
  • Less text is more impact.
  • Do not sacrifice quality when you design your flyer. It may be difficult to understand the concept of some “clever” advertising.
  • If drawing by hand is your marketing angle, remember that unless you have an artistic flair or an eye for graphic elements, your design actually may deter enthusiasm for your event.
  • Generally speaking, make sure the title of the event is in the largest font size.
  • Consider a sans-serif font (fonts without embellishments at the top and bottom of each letter). They are easier to read with a quick glance.
  • Do not use embellished fonts in all caps. They are difficult to read.
  • Only use copyright-free graphics and photos. General rule of thumb: If you right clicked on the internet to capture an image, it is probably authored by someone else. Use booklets with graphics out of public domain (Dover Publications makes hundreds), take your own photos or use the clipart which came with your software.
  • Do NOT forget the date, time and place (you’d be surprised how often this happens).